Complete guide to exhibiting at the west coast women’s show
FORMS SHOULD BE SENT DIRECTLY TO THE ADDRESS ON EACH FORM. SEND ALL FRASER HEALTH AUTHORITY TEMPORARY FOOD PREMISES APPLICATIONS AND/OR FRASER HEALTH PERSONAL SERVICES HEALTH APPLICATIONS TO THE SHOW ORGANIZER.
We encourage you to review the information carefully including the 2018 Key Information and Terms & Conditions. The individual Order Forms can be downloaded by clicking on the form links and in some cases the forms can be completed and submitted online. Please print off and send in the necessary forms directly to each individual supplier or submit the form online for forms with this feature. The suppliers fax number and address is on each form (Goodkey Show Services, Electrical etc).
- To order your Staff Badges please complete the online Exhibitor Badge Request form. (Please do not fax this form in. Submit online only.)
- To avoid late charges and to ensure that you receive advance order discounts on rentals and services, please review the Form Return Deadlines including the list of Mandatory Forms that are listed.
- The Guest Tickets that are included with your booth rental will be mailed in mid-August. To order more tickets at the discounted price please fax back the Guest Ticket Request form on the web site.
MANDATORY FORMS – ALL EXHIBITORS
- Exhibitor Badge Request – Deadline October 3, 2018
- Exhibitor Parking Pass Request (online TRADEX form) – Online parking pass form will be available mid-September.
- Balloon Waiver- for helium or air filled balloons in your booth (Tradex)
- Merchandise Removal Authorization – Available on-site
(For removal of product or displays from the show floor from the time the show opens at 1 pm on October 12th to closing at 5pm on October 14th. Form is only available at the Show Office during the show.)
- 2018 KEY INFORMATION – MOVE-IN & MOVE-OUT HOURS
- 2018 Terms & Conditions
MANDATORY FORMS – ALL FOOD AND PERSONAL SERVICES EXHIBITORS
- Temporary Food Premises Application (Fraser Health Authority) – Deadline September 12, 2018
(Mandatory for ALL food & beverage exhibitors, submit directly to show organizer – Encore Exhibitions)
- Personal Services – Health Application & Requirements (Fraser Health Authority) – Deadline September 12, 2018
(Mandatory for hair services, electrolysis, tattooing, acrylic nails, laser therapy, waxing, manicure/pedicure, skin care, therapeutic touch techniques, tanning, body piercing, submit directly to show organizer – Encore Exhibitions)
- Handwashing Station Rental – Global Convention Services; Please See Plumbing Services Order Form (Food vendors) – Deadline for Discounted Pricing is September 26, 2018
(Sink with hot and cold running water is required if food or beverage is to be handled or prepared for sampling in any way. Plumbing and Sink Rentals can be ordered on the Plumbing Services Order Form (Global Convention Services) Please see Fraser Health Authority info. Contact the show organizer immediately if you are unable to supply or rent your own sink. Note: As in-ground plumbing is not available, if your booth is not located against one of the Tradex facility walls your sink must be self contained with no plumbing hook-up requirements)
- Cold Storage Request – Deadline September 12, 2018
A reefer Cold Storage trailer for food and perishable products will be made available during Move-in and show days on a complimentary basis (Note that this is a refrigerated unit, not a freezer.)
- Stage Participation Form
- Best Western Room Reservation – Deadline September 20, 2018
- Guest Ticket Request Form – Deadline September 21, 2018
- Sample Distribution Form (Free for exhibitors)
- Electrical Services Order Form (Global Convention Svs.) – Deadline for Discounted Pricing is September 26, 2018
- Plumbing Services Order Form (Global Convention Svs.) – Deadline for Discounted Pricing is September 26, 2018
- Request for Telephone Order Form (Telus online form) – Deadline August 31, 2018
- Internet Access – Wired (Tradex) – Deadline September 28, 2018
Pre-registration is not required for wireless internet access. While on-site connect to the “Tradex Public”, open your internet browser and follow the instructions given in the TRADEX splash page. WiFi is $20.00/day per device.
- Booth Vacuum Order Form (Tradex)
- Goodkey Show Services Order Forms – Deadline for Discounted Pricing is September 28, 2018
Carpet, Furniture, Accessories, Booth furnishings Package, Signage & Graphics, Labour and Advance Material Handling, Ground Transportation/Shipping