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Exhibitor Manual
The 2012 Exhibitor Manual including all Official Supplier forms will be online and available for download in mid-August
Please submit any applicable forms by the due dates to avoid late charges and to ensure that you receive advance order discount rates on rentals and services.
FORMS SHOULD BE SENT DIRECTLY TO THE ADDRESS ON EACH FORM.
SEND COPIES OF ALL FRASER HEALTH AUTHORITY TEMPORARY FOOD VENDOR APPLICATIONS and/or FRASER HEALTH PERSONAL SERVICES APPLICATION LETTERS TO THE SHOW ORGANIZER BY FAX TO (604) 980-7756
MANDATORY FORMS - All exhibitors Submission Deadline
- Exhibitor Badge Request - October 1, 2012
- Exhibitor Parking Pass Request - October 7, 2012
- Contractor Badge Request - October 1, 2012
(For exhibitors using contractors to move-in or set-up their display.) - Participant Badge Request (stage participants) - October 1, 2012
- Balloon Waiver- for helium or air filled balloons in your booth (Tradex) - October 1, 2012
- Merchandise Removal Authorization - Available on-site
(For removal of product or displays from the show floor from the time the show opens at 1 pm on October 19th to closing at 5:30 pm on October 21st.) This form is available at the Show Office during the show.
MANDATORY FORMS - ALL FOOD EXHIBITORS
- Temporary Food Premises Application (Fraser Health Authority) - September 28, 2012
(Mandatory for all food & beverage exhibitors, submit directly to show organizer - Encore Exhibitions) - Personal Services-Health Application & Requirements (Fraser Health Authority) - September 28, 2012
(Mandatory for hair services, electrolysis, tattooing, acrylic nails, laser therapy, waxing, manicure/pedicure, skin care, therapeutic touch techniques, tanning, body piercing, submit directly to show organizer - Encore Exhibitions) - Cold Storage Rental (Food Vendors if applicable) - September 28, 2012
- Handwashing Station Rental - Suppliers List (Food vendors) - Confirm by September 28, 2012
(Sink with hot and cold running water is required if food or berverage is to be handled or prepared for sampling in any way. Please see Fraser Health Authority info. Contact the show organizer immediately if you are unable to supply or rent your own sink. Note: As in-ground plumbing is not available, if your booth is not located against one of the Tradex facility walls your sink must be self contained with no plumbing hook-up requirements)
OPTIONAL FORMS
- Guest Ticket Request Form - October 2, 2012
- Official Hotel – Best Western Regency Inn - September 18, 2012
- Sample Distribution Form (Free for exhibitors) - October 1st, 2012
- Electrical Services Order Form - October 12, 2012
- Plumbing Services Order Form - October 12, 2012
- Request for Telephone Order Form (Tradex) - September 5, 2012
- Internet Access Order Form (Tradex) - September 5, 2012
- Booth Vacuum Order Form (Tradex) Up to - October 19, 2012
- Draped Booth) Furnishings Package Order Form (Goodkey) - September 28, 2012
- Display Rental Order Form (Goodkey) - September 28, 2012
- Custom Accessories Rental Order Form (Goodkey) - September 28, 2012
SHIPPING/MATERIAL HANDLING FORMS
- Ground Transportation Quote Request Form (Goodkey) - September 28, 2012
- Material Handling (includes Advance Receiving) (Goodkey) - September 28, 2012
- Installation & Dismantle Labour Order Form (Goodkey) - September 28, 2012
- Mendelssohn Customs Brokerage and Freight Services - September 28, 2012
Your Exhibitor Checklist:
We encourage you to review the information carefully including the Key Information and Terms & Conditions. The individual Order Forms can be downloaded by clicking on the form links and in some cases the forms can be completed and submitted online. Please print off and send in the necessary forms directly to each individual supplier or submit the form online for forms with this feature. The suppliers fax number and address is on each form (Goodkey Show Services, Electrical etc).
• To order your Staff Badges please complete the online Exhibitor Badge Request form. (Please do not fax this form in. Submit online only.)
• To avoid late charges and to ensure that you receive advance order discounts on rentals and services, please review the Form Return Deadlines including the list of Mandatory Forms that are listed.
• The Guest Tickets that are included with your booth rental will be mailed in mid-August. To order more tickets at the discounted price please fax back the Guest Ticket Request form on the web site.
Required Forms for All Exhibitors:
• To order your Staff Badges please complete the online Exhibitor Badge Request form. (Please do not fax this form in. Submit online only.)
• To avoid late charges and to ensure that you receive advance order discounts on rentals and services, please review the Form Return Deadlines including the list of Mandatory Forms that are listed.
• The Guest Tickets that are included with your booth rental will be mailed in mid-August. To order more tickets at the discounted price please fax back the Guest Ticket Request form on the web site.
Required Forms for All Exhibitors:
| PDF Form Download | Deadline |
| Exhibitor Badge Request Form | Oct. 1, 2012 |
| Exhibitor Parking Pass Request Form | Oct. 7, 2012 |
| Contractor Badge Request Form | Oct. 1, 2012 |
| Participant Badge Request Form | Oct. 1, 2012 |
| Official Show Decorator (Goodkey) | Oct. 1, 2012 |
| Balloon Waiver | Oct. 1, 2012 |
| Merchandise Removal Authorization | Avail on site |
| Exhibit Space Application/ Contract | |
| Forms Return Deadlines | |
| Key Information | |
| Terms and Conditions |
Required Forms for All Food Exhibitors:
| PDF Document Download | Deadline |
| Fraser Health Instructions Guide for Temporary Food Premises | |
| Temporary Food Premises Application | Sep. 28, 2012 |
| Personal Services-Health Application & Requirements (Fraser Health Authority) | Sep. 28, 2012 |
| Cold Storage Rental (Food Vendors) | Sep. 28, 2012 |
| Handwashing Station Rental | Sep. 28, 2012 |
| Sampling & Serving of Food & Non-alcoholic Beverages Policies & Procedures |
Optional Forms
| PDF Document Download | Deadline |
| Goodkey Show Services Payment Form | Sep. 28, 2012 |
| Guest Ticket Request Form | Oct. 2, 2012 |
| Official Hotel - Best Western Regency Inn | Sep. 18, 2012 |
| Sample Distribution Opportunity | Oct. 1, 2012 |
| Electrical Services Order Form | Oct. 12, 2012 |
| Plumbing Services Order Form | Oct. 12, 2012 |
| Request for Telephone Order Form | Sep. 5, 2012 |
| Wireless Internet Access Order Form | Sep. 5, 2012 |
| Wired Internet Access Order Form | Sep. 5, 2012 |
| Booth Vacuum - Order Online or Booth Vacuum - PDF Format |
Oct. 19, 2012 |
| Draped Booth Furnishing Package Order | Sep. 28, 2012 |
| Display Rental Order Form | Sep. 28, 2012 |
| Custom Accessories Rental Order Form | Sep. 28, 2012 |
| Banner/Sign Hanging Services Order Form | Oct. 12, 2012 |
| Stage Participation Application Form | |
| Shop & Save Coupon Promotion | |
| Show Guide Information |
Shipping/Materials Handling Forms
| PDF Document Download | Deadline |
| Ground Transportation Quote Request | Sep. 28, 2012 |
| Material Handling (adv. receiving) | Sep. 28, 2012 |
| Installation & Dismantle Labour Order Form | Sep. 28, 2012 |
| Mendelssohn Event Logistics | Sep. 28, 2012 |
